Procurement Officer

PURPOSE OF THE JOB:                                                              

Responsible for full administration in the procurement division and providing report on progress and other information and input to the procurement procedure.   

QUALIFICATIONS:

• Essential: Grade 12
• Essential: National Diploma in Supply Chain Management / Procurement

EXPERIENCE:

• Essential: Minimum 3 years of relevant procurement experience in Supply Chain Management related to government or state-owned entities.

CRITICAL PERFORMANCE AREA

The incumbent will be responsible to perform the following functions but not limited to;

• Sourcing of compliant suppliers on Central Supplier Database (CSD).
• Approval of compliant suppliers that sourced from CSD.
• Preparing and sending documentations documents required for sourcing suppliers.
• Ensure all Requests for quotations (RFQ) and Request for Bids/Tenders (RFB) are evaluated on time.
• Preparing scorecards for related RFQs and RFBs.
• Reviewing of procurement related submissions and cope of orders ensure they correctly prepared.
• Compile RFQ and RFB files with all documents that need to be approved by the delegated official.
• Sending all approved Purchase and scope of order to awarded supplier and Project leader.
• Attending all Gerotek related procurement queries/requests from the auditors, potential suppliers and internal procuring managers.
• Maintain an updated register of all RFQs and RFBs per Armscor Supply Chain and Treasury requirements.
• Maintain an updated procurement plan and operational demand plan register.
• Maintain an updated register for all contracts with suppliers sourced through procurement process.
• Attend to other finance related adhoc request for roles not related to procurement function.
•  Procurements and requests are executed on time as required by PFMA, Armscor Supply Chain policies, procedure and practices.
• Ensure sourcing of compliant supplier from CSD on time.
• Auditor’s queries/ requests related to SCM are attended on time.
• All procurement queries / request from internal and external parties are addressed on time
• All document related to procurement processes filed in an orderly and safe manner.
• Ensure all document related to sourcing of supplier and approval completed and filed on time.

KNOWLEDGE & FUNCTIONAL SKILLS:

• Knowledge of PFMA and general understanding of policies, procedures and practices governing supply chain processes
• Knowledge of MS Office (MS Word, MS Excel and MS Outlook)
• Knowledge of critical aspects for all other finance functional areas.
• Knowledge of IFRS or GRAP

To apply, send your Curriculum Vitae to Vacancies@armscor.co.za

NB: All applicants must indicate reference number of the position they are applying for in the subject heading.

Short-listed candidates will be subjected to reference checking, verification of personal data and security clearance as part of the selection process.  In line with Armscor’s commitment to compliance with the Employment Equity Act, preference will be given to suitable candidates from designated groups.  People with disabilities are encouraged to apply.

The closing date for applications is 30 May 2025.  Late applications will not be considered.

Enquiries: Ms Thato Khahleli (012 428 2469)