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Manual on Access to Information – Version 3
File Name Description Size (Kb)
A-MAN-10000-3.pdf Manual on Access to Information (Version 3) – English 102
A-Manual-10000 Afrik3.pdf Manual on Access to Information (Version 3) – Afrikaans 97
A-Manual-10000 Zul-3.pdf Manual on Access to Information (Version 3) – Zulu 102
 

Standards and Practices

A-PRAC-1034 Practice for the Selection of Contractual Sources

Clearly, risk cannot be regarded as a decision criterion. Instead, it reflects uncertainty regarding outcomes, and must be handled accordingly.
Essentially, the revised procedures are designed to ensure that those in the industry are treated fairly using rigorous decision-making techniques.

File Name Description Size (Kb)
A-PRAC-1034.pdf Practice for the selection of contractual sources 914

 

Update of K-STD-0010 to A-STD-0010: Rules Applicable to Prospective ContractorsARMSCOR has updated K-STD-0010 and this has been published as A-STD-0010 dated 20 April 2009.

File Name Description Size (Kb)
A-STD-0010.pdf A-STD-0010: Rules Applicable to Prospective Contractors 236
A-STD-0020.pdf A-STD-0020: General Conditions of Contract 467

 

Update of K-Std-61 to A-Std-61: Contract Conditions, Technical Standard for:

File Name Description Size (Kb)
A-STD-61_Part1_issue1.pdf A-STD-61: Part 1: Highly Complex Programmes 660
A-STD-61_Part2_issue1.pdf A-STD-61: Part 2: Medium Complex Programmes 780
A-STD-61_Part3_issue1.pdf A-STD-61: Part 3: Non-Complex Programmes 578
A-STD-61 Part3
Tailored Contract.pdf
A-STD-61: Part 3: Non-Complex Programmes
(Tailored Contract Conditions, Technical, Standard for the Application Renewal Project)
112
A-STD-61_Part4_issue1.pdf A-STD-61: Part 4: Production Programmes 535
A-STD-61_Part5_issue1.pdf A-STD-61: Part 5: Commercial Off-the-shelf: Equipment, Components or Spares 558
A-STD-61_Part6_issue1.pdf A-STD-61: Part 6: Maintenance Programmes 587
A-STD-61_Part7_issue1.pdf A-STD-61: Part 7: Refining an Operating Baseline for Existing Systems 673

File Name Description Size (Kb)
A-Form-013 002.doc Security Clearance Form 4202
A-Form-014 001.doc Security Clearance Cost Covering Form 59
KD27_IP_Information.xls KD27 Intellectual Property (IP) Form 119
A-STD-0070.pdf Sales General Terms and Conditions 250
A-Form-032-002.doc Application for Credit Facility 687
A-Form-034-001.doc Supplier Code Application 754
A-Form-035-001.doc Supplier Code Amendment 755

 

 

Competition should be encouraged as far as is practical in the procurement of armaments. This should include the invitation of foreign tenders, according to the Defence Policy of January 1996. And tenders shall not necessarily be granted on the basis of lowest price, but in terms of value for money and industrial development goals.

Fair, equitable, transparent, competitive and cost-effective are some of the words used when talking about procurement. The MODAC document on Defence Policy states that ‘as part of the tender evaluation process, the concept of cost evaluation based on life cycle costing (cost of ownership) shall be employed’. It further states that the ‘adjudication of tenders shall be based on value for money and industrial development goals’.

As the issues surrounding adjudication are complex, a revised procedure and a supplementary handbook were published, which will be updated as ARMSCOR’s experience in adjudication of multi-source tenders grows and matures. The revised procedure introduces three primary concepts: Value for money, the categorization of decision criteria, and risk management in adjudication.

Value for money
In order to establish a suitable definition for the phrase ‘value for money’, it is necessary to examine the issues of ‘value’ and ‘money’ (or cost) as well as another important intangible, namely ‘risk’. Value for money in acquisition programme management terms is defined as follows:
VALUE FOR MONEY = PERFORMANCE taking RISK into account.

COST
This model is practical, since the aspects of cost, performance and risk can be evaluated separately through a careful choice of questions.

Categorisation of decision criteria
Experience has shown that, in any acquisition starting from a zero baseline, there are three distinct phases of selection:
– short-listing the potential suppliers who can offer solutions based on broad product specifications
– selecting those candidates who comply with crucial specifications
– identifying candidates from the final short-list who offer the best value for money.
To facilitate formalising these phases, three categories of criteria have been defined; namely qualification, critical and discriminating criteria.

Risk management in adjudication
It is generally acknowledged that there is always risk or uncertainty surrounding the outcome and decision, in terms of the performance of an acquisition or contractor. Many variables play a part in this. There is also often significant uncertainty regarding the final cost that will be paid for the goods or services.